Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Mescal-J6 Fire District and general public that the Governing Board of the Mescal-J6 Fire District will hold a regular business meeting on the last Wednesday of every month, beginning at 6:30pm.
Meetings are held at the Mescal-J6 Fire Administration Building, located at 98 N. Oak Drive, Benson, Arizona, 85602
In accordance with state law, notice for all fire district public meetings, along with agendas, must be posted at least 24 hours in advance of the meeting. Public notices for the Mescal-J6 Fire District are posted at the following Benson, Arizona, 85602 locations:
Mescal Quick Pic 92 N. Oak Dr.
Mescal-J6 Fire Station #171 448 N. Warren Rd.
Mescal-J6 Fire Station #172 388 S. J-6 Ranch Rd.
Public meeting notices are also posted on the Mescal-J6 Fire District website. Please be advised that only the 448 N. Warren Rd. location may be relied on for official postings under the Arizona Open Meeting Law. A technological problem or failure that either prevents the posting of public notices on a website or that temporarily or permanently prevents the use of all or part of the website does not preclude the holding of the meeting for which the notice was posted, if the public body complies with all other public notice requirements.
Mescal J6 Fire Rescue
Located eight miles West of Benson, the Mescal-J6 Fire District provides fire suppression, emergency medical and rescue services to the communities of J-6, Mescal,Empire Acres, Skyline, Empire and Salcido Acres, as well as 11 miles of Interstate 10.
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Legal Points and Authorities Pertaining to Release of Public RecordsRecords may not be inspected at such times and in such manner as to disrupt public business. See Ariz. Att’y Gen. Ops. I80-097, 78-234, 70-1; A.R.S. § 39-121.01(D)(1) (“Any person may request to examine or be furnished copies, printouts or photographs of any public record during regular office hours.”) The public is entitled to inspect information within a reasonable time after a request is made. Ariz. Att’y Gen. Ops. I80-097, 78-234, 70-1.
Whether time and manner are reasonable must in all cases be a factual determination, depending upon the accessibility of the material. If the information requested is on microfilm and thus requires use of a reader/printer to view it, the time for inspection would depend upon the availability of the necessary equipment. If the requested material has been stored off the premises of the agency, additional time might be necessary to retrieve the document requested. Should this occur, the requesting party should be advised, in writing, of the delay and the reason for it. Similarly, if the requested material contains confidential information that must be redacted, the custodian should inform the requesting party that the response will be delayed and the reason for the delay.
The Legislature has distinguished between the fees an agency may require for commercial and non-commercial requests for copies of public records. A.R.S. §§ 39-121.01(D)(1) -121.03(A). A person requesting copies, printouts, or photographs of public records for a non-commercial purpose may be charged a fee for the records. A.R.S. § 39-121.01. An agency may charge a fee it deems appropriate for copying records, including a reasonable amount for the cost of time, equipment, and personnel used in producing copies of records, but not for costs of searching for the records. A.R.S. § 39-121.01(D)(1); Hanania v. City of Tucson, 128 Ariz. 135, 624 P.2d 332 (Ct. App. 1980); Ariz. Att’y Gen. Op. I86-090. If an agency is producing documents pursuant to a subpoena in a civil action to which the agency is not a party, the fee is prescribed by A.R.S. § 12-351.
Persons requesting records for a commercial purpose must describe the purpose for which the records will be used commercially. A.R.S. 39-121.03(A). When records are requested for commercial purposes, the District may charge additional fees as allowed by the statute. Id.
Public bodies are under no obligation to create special records or change the format of records. Accordingly, if an individual requests records that the District only maintains in paper, it does not have to create an electronic document to satisfy the request. See, Lake v. City of Phoenix, 222 Ariz. 547, 218 P.3d 1004 (2009).
CONFIDENTIALITY/DUTY TO REDACT
There are over 300 Arizona and federal statutes that address the confidentiality of records, as well as numerous Arizona court cases which establish rules protecting individual privacy and the best interests of the agency. When confidential and public information are comingled in a single document, a copy of the document may be made available for public inspection with the confidential information redacted or excised. Carlson v. Pima County, 141 Ariz. 487, at 491 (1984); see also KPNX-TV v. Superior Ct., 183 Ariz. 589 at 594 (Ct. App. 1995). If confidential material has been attached to an otherwise disclosable document, the material so attached may simply be removed. Ariz. Att’y Gen. Ops. I86-090, I85-097.
